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Export information from mysql to quickbooks

Thread began 8/05/2021 1:44 pm by JBWebWorks | Last modified 8/07/2021 9:52 pm by Ray Borduin | 79 views | 7 replies |

JBWebWorks

Export information from mysql to quickbooks

Have a website for a Charitable Organization and they accept donations through PayPal. I have instant payment notification set up so the donation information goes from PayPal into a MySql database. I have used data assist to set up the results from the database that can be reviewed in their admin suite.
My question is how can that information be exported from either the database or the results page and into QuickBooks. Their accountant uses Quickbooks. He is able to import the information now but is not getting all the info. On the PayPal donate button there is a place for Programs the the donor wishes to designate and also the donor can send notes. Neither of these are being picked up with the transfer to quickbooks.

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Ray BorduinWebAssist

The list of available fields for IPN is here:
https://developer.paypal.com/docs/api-basics/notifications/ipn/IPNandPDTVariables/

You can pass the "custom" field from your donate button and it will be included in your IPN for you to use to insert into your database and/or quickbooks integration.

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JBWebWorks

Thanks Ray,
my ipn inserts into the database correctly. The item_number and memo are the two things that are not going from PayPal to quickbooks when the accountant connects to his PayPal account.
I am not familiar with quickbooks. Based on your statement i can get the ipn to insert into quickbooks at the same time?. What do i need to get that to work?

Here is my ipn code

<?php
// set the default timezone to use. Available since PHP 5.1
date_default_timezone_set('America/Chicago');
?>
<?php require_once('Connections/conn_nwfgal.php'); ?>
<?php require_once('webassist/mysqli/queryobj.php'); ?>
<?php

require "paypal_integration_class/paypal.class.php";
require "config.php";

$p = new paypal_class;
$p->paypal_url = $payPalURL;

if ($p->validate_ipn()) {
if($p->ipn_data['payment_status']=='Completed')
{
$amount = $p->ipn_data['mc_gross'] - $p->ipn_data['mc_fee'];
?>
<?php
if (true) {
$InsertQuery = new WA_MySQLi_Query($conn_nwfgal);
$InsertQuery->Action = "insert";
$InsertQuery->Table = "registration_paypal";
$InsertQuery->bindColumn("transaction_ID", "s", "".$p->ipn_data['txn_id'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("first_name", "s", "".$p->ipn_data['first_name'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("last_name", "s", "".$p->ipn_data['last_name'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("email1", "s", "".$p->ipn_data['payer_email'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("address_street", "s", "".$p->ipn_data['address_street'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("address_city", "s", "".$p->ipn_data['address_city'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("address_state", "s", "".$p->ipn_data['address_state'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("address_zip", "s", "".$p->ipn_data['address_zip'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("amount", "d", "".$amount ."", "WA_DEFAULT");
$InsertQuery->bindColumn("payment_gross", "s", "".$p->ipn_data['mc_gross'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("payment_fee", "s", "".$p->ipn_data['mc_fee'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("program", "s", "".$p->ipn_data['item_number'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("special_requests", "s", "".$p->ipn_data['memo'] ."", "WA_DEFAULT");
$InsertQuery->bindColumn("original_request", "s", "".http_build_query($_POST) ."", "WA_DEFAULT");
$InsertQuery->saveInSession("");
$InsertQuery->execute();
$InsertGoTo = "";
if (function_exists("rel2abs")) $InsertGoTo = $InsertGoTo?rel2abs($InsertGoTo,dirname(__FILE__)):"";
$InsertQuery->redirect($InsertGoTo);
}
?>
<?php
}
} else {
die("invalid");
}
?>
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Ray BorduinWebAssist

I'm not sure what your accountant is doing to get the data into quickbooks. I'm guessing they are connecting to the database, so if you get it into the database they should be able to get it into quickbooks.

Is the selected program and notes getting into the database correctly? If so, then the accountant should be able to get it into quickbooks. I'd need to know how the quickbooks integration works to figure out why it doesn't work properly. The first step is to make sure all of the data is in your database.

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JBWebWorks

Yes, all of the required information is getting into the database from the insert behavior on the ipn. Not sure if any insert behavior into quickbooks can be added to the ipn. If so i would have to have the login into quickbooks and create another connection?

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Ray BorduinWebAssist

I'm not sure what they are using to import into quickbooks, but it sounds like that is where the issue is, not with what you are doing. I'd have to know more about that to comment on how to fix it.

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JBWebWorks

All I know is he (the accountant) logs into PayPal from his QuickBooks and the transfer is automatic. It doesn’t transfer item_number and memo, so it must be a setting in either QuickBooks or PayPal or both.
Thanks for your help.

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Ray BorduinWebAssist

The quicbooks integration has to either connect to paypal, your database, or your bank. Nothing is automatic... it has configurable settings. Those settings would have to be known and understood in order to figure out what is wrong.

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