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One form, multiple versions

Thread began 10/06/2010 12:46 pm by julie383376 | Last modified 10/07/2010 11:40 am by Jason Byrnes | 717 views | 3 replies |


One form, multiple versions

I'm a form/dynamic data novice, so this may be a dumb question...

I have a client with multiple store locations. They have a quote form their store managers use to send out tire quotes to customers. Currently there is a separate form for each store location - so in this case, about 50 copies of the same form. The only difference in each form is the store's contact information - the rest of the form is just stuff like who the quote is for and the quote itself.

In other words, the managers go to a web page, choose their store, then they are taken to the form for that store.

I was wondering if I would be able to make one form that when the manager chooses their store location, that store's email address and contact information is what appears at the top of the email quote sent to the customer.

I may not be describing this well... hopefully you can understand what I need. Essentially I'm hoping not to have to make 50+ different versions of the same form!

Thank you for your help!


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Jason ByrnesWebAssist

yes, this can be done. IT will require a little knowledge of creating a database table and creating recordsets.

you would need to create a database table to hold the location information:

locationID -Primary Key, Auto Increment
locationName - varchar
locationAddress - varchar

You can then create a recordset to return the locationID and locationName.

Then create a select list in your form to display the locations from the database. Click the select list in design view, and click the dynamic button in the property inspector.

Select your recordset from the Option From Recordset list. Set the Value to use the locationID column, set the name to use the locationName column

you now need to create a second recordset to lookup the selected location. Set it to filter the locationID column on the select list value.

you can use the locationAddress from this recordset in your email.

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Thank you for taking the time to explain that to me!

I'm going to try, but I don't think I'm smart enough ;)


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Jason ByrnesWebAssist

you're welcome.

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