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Mail Merge

Thread began 3/19/2010 8:14 am by mr hankey | Last modified 3/26/2010 1:54 pm by mr hankey | 1926 views | 8 replies


Hi Mr H,

With regard to the mail-merge part of your query, the most direct way for your client to do this would be to declare the MySql Database as the ODBC data source for the merge.

Your client will need to have the mySql ODBC data source driver installed on his machine, and configure and name an instance for a connection to your mySql database. His hosting provider/mySql will need to allow a remote connection to this database.

On the machine that will be doing the mail-merging you (he) would need to go to the Control Panel and select 'Administrative Tools'. From the window that opens, double-click 'Data Sources (ODBC)'. In the next window that opens, under the first (User DSN) tab, click the 'Add' button.

Scroll down to near the bottom and select 'MySQL ODBC 5.1 Driver', and then follow through with the specific configuration of the required connection to the MySql database that contains your data.

If MySQL ODBC 5.1 Driver isn't listed, then you will need to download and install the MySql ODBC driver installer from: 5.1.html

In step 3 of the mail-merge process (assuming you are using Microsoft Word) you wouls choose 'Use an existing List' and then 'Browse', - select '+Connect to New Data Source.odc', then 'ODBC DSN', and finally select the MySql connection you created earlier.

You then have the option to choose your database table, and sort/select required data to include.

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